Power Points: 8 Tips for Creating Presentations That Sell

If the word “presentation” conjures thoughts of droning speeches and dreadful slideshows, you’re doing it wrong – and worse yet, wasting valuable opportunities to engage, convince and convert new customers. By following these eight tips, you can deliver more powerful, more memorable presentations that give your audience what they want in order to ultimately achieve the outcome you want.

1. Good tools do not good presentations make.

Today’s sophisticated presentation tools – from PowerPoint to Keynote to Google Docs – offer lots of bells and whistles. But don’t get so caught up in playing with all of the available options that you lose sight of your purpose. Whatever software or format you choose, slides are not a dumping ground for data or talking points. You don’t want your visual presentation competing with you for the attention of your audience. It’s there simply to amplify your key points, not duplicate them, so limit each slide to one single image or thought that reinforces what you’re saying. If you’re displaying a chart, graph or table, don’t leave it up to your audience to interpret the meaning of the numbers. Instead do the work of analyzing this data for them by making the title of your slide the main idea that you want them to take away (e.g., “Southeastern Region Exceeds Sales Goals” rather than “2012 Sales by Region”).

2. Don’t save the best for last.

In today’s digital age, attention spans are short. We’ve all been programmed to skim, scan, parse and move on. That’s why you can’t afford a long, drawn-out wind-up to ease into your presentation. Within the first three slides, you must convey to your audience what’s in it for them so they’re motivated to stay engaged with you. If you don’t come out swinging for the fences, they’ll quickly check out as their minds wander to something that’s more urgent in their own world, like their own list of impending to-dos and deadlines.

3. Know and serve your audience.

Let’s be clear: your presentation is not about you. It’s about your audience. You’re there to serve their needs, answer their questions and address their concerns. Because no two audiences are exactly alike, there truly is no such thing as a one-size-fits-all presentation. While the core of your presentation may remain relatively unchanged from one speaking engagement to the next, if you’re not shaping, tailoring and refining your message and delivery for the particular needs and interests of the audience in front of you, you’re doing a disservice to both them and you. That being said, the benefit of having a strong foundation in place and well-rehearsed is that you’ll be prepared to respond quickly to any opportunity that arises – no matter how tight the timeframe. For example, let’s say a conference planner calls you with a last-minute opening in their programming line-up. If you have your key points memorized and visual supports in place, an hour or so is all you’ll need to tweak your presentation, and you’ll be ready to take advantage of the chance to engage with a new audience without wrecking your nerves in the process.

4. Build trust first, last and always.

You can’t expect to convince anyone to do anything if they don’t believe in you. As a result, building trust with your audience is your first and most important objective. The task of establishing your credibility has much more to do with the intangibles of your presentation that what you say or what you put on screen.You must instill confidence with your visual presence, your body language and your demeanor. Be polished and professional from head to toe. Talk slowly and clearly, and don’t forget to breathe. Avoid mental placeholders like “um,” “uh” and “you know,” but don’t be afraid to pause when needed to transition between thoughts. No matter how nervous you might be on the inside, maintain good posture and steady eye contact with your audience from beginning to end. Always keep your composure even if things don’t go exactly as planned. Show that you respect attendees’ time and intelligence by providing real value and useful takeaway messages. Never, ever use jargon as a crutch to create the illusion of expertise. It’s much more important to be relatable to and easily understood by your audience.

5. Practice, practice, practice.

The art of public speaking is not one that comes naturally for most of us. That’s why preparedness is the key to being able to deliver your presentation with the polish and confidence you need to establish that all-important foundation of trust with your audience. Rehearse your presentation as much as possible, doing so in front of colleagues or other members of your team so they can offer feedback. Walk through every step from start to finish, just as you would on the day of, including setting up and using your digital presentation tools. Videotape your practice session. When you play it back, watch for any red flags that will undermine your credibility like verbal stumbling blocks, lack of eye contact, stiff body language, nervous fidgeting or lagging energy. Don’t forget to make contingency plans in case the situation throws you for a loop. For example, what if you arrive and there’s no way to project your presentation or your equipment malfunctions? Make sure you’re equally comfortable delivering your presentation with and without your visual aides.

6. Engage and energize.

Every presentation has the same core purpose: to motivate the audience to take a desired action. Just as with building trust, the secret of motivating an audience lies in the intangibles. Your PowerPoint presentation – no matter how beautiful and well-crafted it may be – is not going to inspire someone to take action. That’s your job. You must be energetic in your delivery. Passion is contagious, so make sure you let yours shine. If your audience senses that you are genuinely enthusiastic about your subject matter, they’ll be more invested in hearing what you have to say. This is another reason that practicing your presentation is so critical. You need to be able to feed off of and react to your audience. If your focus is wrapped up in the mechanics of your delivery, you won’t have the mental agility to be able to think on your feet. If your audience appears to be bored or confused, you must be able to shift gears to recapture their attention or deepen their understanding. Shake things up by giving them opportunities to interact with you and each other during your presentation. And don’t be afraid to take questions. If someone wants to know more, feed their curiosity!

7. Make it easy to take action.

You wouldn’t design an ad or a landing page or a direct mail campaign without a call to action. The same goes for your presentation. If the goal of your presentation is to motivate your audience to take action, make it clear what that action should be. Think carefully, though, about how you frame your request. The next step should be commensurate with the level of engagement and trust you’ve established with them. Will your audience be ready to sign on the dotted line and fork over their money to you at the end of your presentation? Probably not. So instead, focus your call to action on furthering your relationship with them. Encourage them to sign up for your e-newsletter or follow you on Twitter. Or invite them to schedule a complimentary one-on-one consultation session with you. As long as you can keep the conversation going, you’ll keep the door to future sales opportunities wide open.

8. Maximize your mileage.

No lie: creating a great presentation is a lot of work. The good news is that once you’ve honed and refined your presentation, there are lots of opportunities to get more mileage from it. First, it’s always a good idea to make your presentation available online. Sites like SlideShare, Prezi and SlideRocket allow you to create and host interactive presentations in the cloud and then embed them on your website or share via social media. You will need to create a version of your presentation specifically for this purpose, as your slides will need to be more content-rich in order to be able to stand on their own and convey your key points without the benefit of your verbal delivery. Second, if you’ve mastered your in-person presentation delivery, you can just as easily lead a webinar. All you need are a few additional technical elements such as a webcam and an account with a webinar hosting provider like GoToMeeting or WebEx, and you can expanded your reach from a room full of people to a limitless online auditorium. Here's one key difference to keep in mind, though. In a live presentation, you want to keep your audience focused on you and your words, so your slide content should be minimal. However, with webinars, your presence is limited to a disembodied voice coming through phone or computer speakers. To provide the best audience experience, you must design your slides and content in a way that is not only visually interesting but also helps attendees stay in sync with what you’re saying. Finally, keep your sales pitch in your pocket. Keep a core version of your presentation at the ready on your tablet and smartphone. That way, if an unexpected networking opportunity arises, you’ll be at the ready with good visual aides to complement your conversation. Your new acquaintance is more likely to remember the details having heard and seen your message, and you may improve your chances of gaining a new customer in the process.

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Mastering Marketing Momentum: Lessons Learned From Five of the Internet's Most Sharable Slices

More than “likes” or even views, shares can benefit your business by extending the reach of your brand. In other words, shares are the key to exponentially increasing your exposure to new audiences – and ultimately garnering even more likes, views and shares. Here’s a quick look at five recent “sharability” success stories and the lesson you can apply to boost the effectiveness of your own marketing campaigns.

1. Samsung Galaxy S III phone bump bests Apple.

Rather than attempt to compete with the Apple "universe of cachet," Samsung wisely zeroed in on one simple, cool thing that the iPhone couldn't do – as shown in their "Next Big Thing Is Here" campaign. And they framed that moment with a context (a loooong line at your local Apple store) that poked fun at Apple's legion of superfans while emphasizing what they might be missing out on. The resulting viral phenomenon generated more views on YouTube (over 17 million in total) than than all of Apple's 2012 ads combined – and more importantly, pushed the Galaxy S III to overtake the iPhone in worldwide sales in the third quarter of 2012, shortly following the release of the commercial. As selling points go, the "phone bump" might not stand on its own for long. But a well-designed product with other strong features (such as leading 4g technology and a larger screen) allowed this clever presentation to capitalize on its momentum and translate buzz into sales. The clip hit home with a huge audience that was beginning to show some brand fatigue with Apple – and Apple’s well-known, easily-caricatured tribe of brand evangelists. The takeaway: In today’s fast-paced world of business, timing is everything. Always keep your radar up for opportunities – whether that’s exploiting cracks in the competitor’s armor or seizing upon the chance to bring something new to the marketplace – and strike quickly (and creatively).

2. "Man of Steel" trailers take flight.

The last Superman movie, 2006's super-sincere Superman Returns, while reasonably successful, didn't energize the comic-book pioneer's enormous fanbase. Instead, the collective reaction seemed to land somewhere between "not bad" and "not great." Which just didn't cut it. A sequel never materialized in large part because there wasn’t a rabid demand for it. The intervening years have been witness to the huge success of superhero franchises like Iron Man, The Avengers and of course Batman. Much of the flaky "comic-book-ness" of earlier films has given way in the new millennium to earnest, darker, more realistic-looking efforts that hit home with an audience that values cool over camp. This time around Superman, first and mightiest of all costumed crusaders, needed to lose the golly-gee and make with the internal conflict and superpowers. And this set of trailers comes through – in speeding bullet fashion.

The trailers carry an angsty theme, to be sure. But the money moment is when our hero puts his fists on the ground and rockets into the stratosphere. It's a fantastic-looking flight that promises a movie filled not only with its share of 21st-century motivations but special effects that are truly...super. The first trailer drew more than 3 million views – and now, as the movie’s release date nears, the third trailer (also containing the definitive flight sequence), driven by thousands of Facebook shares and retweets, has passed 21 million views. The takeaway: It’s critical to be in tune with your tribe. Motivating someone to choose to share your content over all of the other stuff that comes their way in any given day requires you to give them something that resonates deeply with them on an emotional level, whether that emotion is humor, empathy, excitement, anger or any other feeling in the pantheon of the human condition. You can’t strike that chord unless you are truly one with your audience.

3. Lowes’ #lowesfixinsix vine series helps in seconds.

Lowes’ smart, useful “Fix in Six” series, utilizing the six-second video sharing app Vine, is among the first – and best – marketing efforts on the new platform, which Twitter recently purchased and is rapidly integrating into its text-and links-based model. By its nature, Vine’s six-second time limit forces any application for marketing to be all hook and no sinker. Lowes wisely utilizes the app to serve up content that is every bit as helpful as it is brief. And the fact that it’s all happening on Twitter – the second largest social channel on the Internet after Facebook – means that the audience is potentially huge for marketers who get it right. The takeaway: In a new marketing world where trust – and by extension trustworthy content – is king, achieving the perfect marriage of message and medium is paramount. Whether Vine, Twitter, Instagram or Pinterest is your weapon of choice, know it well and use it wisely.

4. Old Spice’s "I'm On A Horse" rides a viral wave.

Sure, the whole commercial is hilarious – from the shower scene to the handful of diamonds and all the accompanying dialog. In the rapid pace of online culture, it's already secured its place as an Internet classic. It's also a great example of traditional media creating synergy with online channels, as millions of people flocked from TV to the Web to watch this clip again and again. But it all comes back to the last bit – that second of time when the camera pulls back as the actor proclaims, "I'm on a horse." As a closing punchline, this moment had its work cut out for it. But the "best surprise yet" reveal managed to easily top everything that came before. And just like that the clip is over, motivating many to click the replay button. And the embed button, and the retweet button, and the share button, thereby spreading like wildfire among social networks and personal blogs and resulting in more than 45 million views. The takeaway: Granted, there’s no magic formula that guarantees that your next clip will go viral. However, what is guaranteed is that playing it safe is no way to achieve that “sharability” factor you seek. Go out on a creative limb. Sure, it’s scary out there, but if your grandpa’s aftershave brand can push the envelope with the “Man Your Man Could Smell Like,” you can, too.

5. The Oatmeal’s odd but awesome ode to Nikola Tesla.

The Oatmeal, created by Matthew Inman, is one of the most popular comics on the Internet, garnering more than 4 million unique visitors per month and generating more than half a million dollars in income annually. By turns acerbic and sentimental, the strip relies as much on Inman's writing as his simple illustration style. One of The Oatmeal's most-shared installments – and a defining moment that earned him coverage in media giants like Time magazine and Wired – is a rambling rumination on the genius of 19th-century inventor, Nikola Tesla. Almost entirely a written piece, this selection stands as an example of the mysterious, unquantifiable attributes of what sometimes constitutes "sharability." The subject is obscure to most of the population. The piece is almost entirely text and could simply be labeled a humorous essay were it not interspersed with illustrations like this: Yet because of Inman's built-in audience, his genuine passion for Tesla's lifetime of innovation and the media attention given to his subsequent Indiegogo campaign to purchase and renovate Tesla's old lab and turn it into a museum, this particular strip garnered more than 38,000 retweets and 18,000 Google+ recommendations. And the campaign raised $2.1 million in nine days. No doubt Tesla, an erratic genius who studied all aspects of electricity and invented radar and alternating current among other things, would have appreciated Inman's success at capturing Internet lightning in a bottle. The takeaway: Achieving a high “sharability” factor doesn’t require playing to the lowest common denominator. Sometimes going narrow and focusing on creating something that will catch fire within your specific niche can be a powerful strategy.

Now it’s your turn.

“Sharability” isn't necessarily about appealing to a wide audience, although several of the above pieces do that. It's about creating a deep impression with a passionate audience – and motivating that audience to spread the word. A flash of anticipation, a sense of urgency, a helpful tip or a genuine belly-laugh can all create that fundamental desire to let others in on the good stuff. So now it’s your turn. Go forth and create good stuff.

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