Eight Steps to Conquering Local Media

Anyone charged with the task of growing a business salivates at the idea of landing in the national media spotlight. The lure of the massive exposure that just one mention on CNN, Good Morning America or Oprah or in the pages of Bloomberg Businessweek or USA Today delivers is the driving force behind many PR campaigns. However, it's important to remember that the cardinal rule of real estate also applies to media relations: location, location, location. Of course your potential customers are tuned in to news from the national players. But these customers also exist as members of their local communities. They live locally, shop locally and do business locally. They also read, listen to and watch local media outlets. No matter the size of your business or the scope of your target market, it's critical to develop a systematic approach to leveraging local media. That's why no matter the size of your business or the scope of your target market, it's critical to develop a systematic approach to leveraging local media outlets to increase awareness, build trust in your brand and boost sales. But if you want to make an impact, you must get strategic. Even at the local level, the competition is stiff for airtime and column inches. Here are the fundamentals of breaking through the clutter and conquering the local media markets where you do business.

1. Do your homework.

Every market offers a wealth of opportunities for media coverage. Make it your mission to uncover all of the outlets available to you in each market and then narrow your hit list according to the demographics of your target market and their media consumption preferences. For print media, you'll want to identify the major daily newspaper as well as smaller suburban weeklies and specialty publications that serve niche audiences like parents, women and retirees. Even the humble neighborhood association newsletter can be a valuable tool for showcasing your expertise or increasing awareness of your services. On the broadcast side, local television news programs are a given, but don't forget about local daily or weekly radio and TV talk shows, which often have strong loyal followings. Morning and afternoon drive shows in particular attract a huge number of listeners during the daily commute. Locally produced call-in and talk radio can also be ideal targets for your promotional efforts, particularly if you can offer an expert to field questions or provide insight on topics of interest.

2. Go grassroots.

In your efforts to canvas the traditional media outlets in a given market, don't forget to also investigate the opportunities that may exist to gain exposure among locally based online communities. In today's digital era, companies have unprecedented access to highly active, motivated and powerful influencers who can use social media platforms to disseminate information through their networks of friends and fans. A successful local social media-driven PR campaign begins with researching the popular websites and blogs that cater to that specific market as well as identifying individuals have a strong following on Facebook or Twitter and whose needs and interests overlap with your offering. Once you've pinpointed the sources that are the best fit in terms of both size and scope of their influence, that's when it's time to put trustcasting to work. You must strive to create authentic relationships with these individuals who hold a position of leadership within their tribes. You must also overcome the burden of proof that your company and your products are worthy of their recommendation. By giving you their endorsement, they're putting their reputation and their credibility on the line. Make it worth their while, and they'll make it worth yours in return. For example, when Just Focus Massage & Wellness in Charlotte, North Carolina, needed to build awareness for their new FocusForward wellness seminar series, they identified popular local lifestyle blogs and approached the owners with the opportunity to attend the series free of charge in exchange for sharing their experience with their readers. For a minimal investment, Just Focus was not only able to gain exposure to a highly targeted audience, they also reaped the benefits of the inherent trust that comes with the word-of-mouth recommendation of an established tribe leader.

3. Get to know the gatekeepers.

It's always a good idea to get to know the talk show hosts and reporters who cover topics of relevance to your products or services. However, it's important to keep in mind that many of these individuals have relatively little control over the stories they report. The real power players in local media are the editors (print), producers (radio) and assignment editors (television) who tell the writers, hosts and reporters where to be and what to talk about. If you can get to know these gatekeepers and how to get in front of them, you'll greatly improve your chances of gaining the coverage you seek.

4. Develop genuinely local angles and events.

It's tempting to distribute the same press release or pitch to every outlet on your hit list, especially if you think your story offers a broad-based appeal. However, going the extra mile to enhance your story with local interest will pay dividends in securing coverage in the markets that matter most to you. For example, let's say you're an HR consulting firm pitching a story on the rising costs of health care. This is a compelling story that might gain coverage simply on the merits of its timeliness. However, you could significantly boost your chances of catching the eye of a local newspaper editor simply by including a few relevant details like how local cost increases compare to the nationwide average or the contact information for one of your consultants who is based in that location and can offer expert insight on how these changes are affecting the job market in that city.

5. Don’t forget the fundamentals.

Give your press release the “Would I read it?” test. In addition to giving local media stories that offer local angles, local impact, local data and local people, you must also make sure you’re obeying the fundamental rules of good storytelling. Give your press release the “Would I read it?” test. Keep it simple and find hooks that tie into universal themes. Time your pitches to correspond with news cycles and seasons. Offer compelling visuals and expert spokespeople. Learn the audience demographics and the hot-button issues for each media outlet you plan to approach, and shape your story accordingly.

6. It’s all in the delivery.

Even the best pitch can fall flat it it’s not delivered in the correct manner and at the appropriate time. An important part of building relationships with media professionals is getting to know how and when they prefer to be contacted. Does he live and die by his Blackberry, or will your e-mail just collect dust in his inbox? Would she like to hear from you, or would a phone call be an annoyance? Timing is everything. You must make sure you’re on the radar when editorial decisions are being made and that you’re not trying to get attention when a reporter is up against a deadline. Make sure you’re on the radar when editorial decisions are being made. While every news organization works differently, there are a few rules of thumb that apply in most cases. Deadlines generally fall in the afternoon for daily print publications and three to four days ahead of publication for weeklies. Radio show producers typically have either weekly or bi-weekly meetings to plan upcoming topics and guests, while assignment editors for local television news broadcasts make their final determinations about where to dispatch camera crews and reporters on a daily basis, usually very early in the morning. It’s important as well to be realistic and bear in mind that there can and will be times that no matter how strong or well-timed your story idea might be, no one will bite based on prior commitments or breaking news. Simply accept this graciously and move on to the next pitch.

7. Don't underestimate the personal touch.

Always remember that there are people on the receiving end of your stories. "Media relations" can be a bit of a misleading term. It implies that you’re sending your press releases and pitches to some nameless, faceless news-generating machine. In fact, nothing could be further from the truth. Always remember that there are people on the receiving end of your stories, so put your best relationship-building skills to work. Call and introduce yourself to local writers, editors, bloggers and producers when you have nothing to actively pitch. If possible, invite them to lunch to discuss their needs and interests as well as how they prefer to receive information, and demonstrate consideration for those preferences when you contact them in the future with story ideas. Do keep in mind that many media outlets have strict policies regarding gifts, so be sure to know and play by the rules.

8. Give ‘em the goods.

Product placement can go a long way in getting free advertising for your company, especially in radio. If you run a bakery, deliver a tray of your most popular treats to the afternoon drive show personalities. Or if you own a day spa, invite the busy mom who hosts the morning show to enjoy a free day of pampering. While there are no guarantees, chances are good that you'll at least get an on-air thank you and maybe even a genuine, glowing review of your products or services. Additionally, radio and TV producers are always looking for prizes for promotional giveaways and sponsors for events. These opportunities tend to cost much less than traditional paid advertising on the same stations but deliver high-impact exposure and referrals.

Let the conquest begin.

Remember: if you want to win the war of PR, you have to win the battles being fought in your own backyard. By employing these time-tested tactics, you can help to ensure that your pitches will stand out from the crowd and establish your company as a trusted source for local media outlets in the markets where you do business.

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Insider Secrets to Killer Website Content: All About Your About Page

As important as good website design is, let’s face it, it’s not what brings visitors to your site. They come for the content, and if that content is sufficiently compelling, then they’ll take the action you desire, whether that’s making a purchase, completing a registration form or even just picking up the phone to contact you for more information. In short, the success of your website begins and ends with quality content.

That’s why in this series of articles – Insider Secrets to Killer Website Content – we’re taking a look at types of content that are common to many websites and exploring ways that they can be redesigned and improved. This second installment addresses a ubiquitous website presence – the “About Us” page.

The ever-present, often-overlooked “About Us” page

You would be hard pressed to find a website that does not have an “About Us” page of some sort. It may be called “Our Company”, “Who We Are” or some other variation on this theme, but in the end, these are all pages focused on telling the visitor about the company to whom the website belongs.

The problem is that these pages are typically as boring as they are commonplace. They generally contain little more than some basic facts about the company – perhaps an abbreviated history of the organization, some details about what the company does or a mission statement.

This information may be necessary – after all, it is your company’s website, so it should contain some high-level, general information about your company. Still, your site – and your “About Us” page – can also contain more than just the facts, ma’am.

A lack of depth

The chief problem with the typical “About Us” page is not that the information it contains is bad in and of itself; it’s that it lacks the depth necessary to play a role in advancing your visitors toward conversion.

Compounding this problem is that “About Us” pages, once written, are rarely ever rewritten. During a redesign process, a website’s content is audited and overhauled, but  if the basic facts about the company haven’t changed significantly, the content of the “About Us” page is usually just moved over to the new site with little to no change made at all. As a result, factually accurate but somewhat boring “About Us” content often persists stubbornly through redesign after redesign.

Your company’s history and the services it offers are certainly important information to share, but there’s so much more that truly defines your company, including its unique personality.

Bringing personality into play

Neither the factual history of your company nor your self-proclaimed statement that you “provide outstanding customer service” will set you apart from your competitors, all of whom are saying exactly the same thing, likely in almost exactly the same words. However, what will set you apart is personality.

Every company has a personality. It is the unique product of your people, your company culture and your interactions with your customers. I often find that a company’s personality is energetic and fun when they engage with customers in the offline world, but their online presence captures none of this energy. Instead, the only cards they show are the typical vanilla facts about the company itself. This is what we can change by bringing that offline personality and the particulars of how your company engages in the physical world into the digital space.

Examples of personality

Let’s take a look at a few great examples of websites that are infused through and through with personality all the way down to the “About Us” page, starting with e-tail giant Zappos.com.

Zappos’ “About” page is all about the company’s culture. Yes, the history of the company and their leadership team are there as well, but the main focus of this section is their culture, including images of holiday celebrations and videos of their people. In perusing this content, you get a much better sense of who they are than you would by reading a a mission statement, a brief company history and a bulleted list of achievements and awards.

Another example of a website permeated with personality is Northfield Savings Bank. The sense of fun that they’ve built into their brand is an unexpected but delightful surprise, since banking isn’t generally synonymous with fun. Still, Northfield pulls it off on their website. Starting with the logo, which features a flying pig, they carry this theme through their entire site, turning the popular phrase “when pigs fly” into a rallying cry for how they go above and beyond in serving their customers. These stories are told on a subpage of their “About” section as part of their “Pig Stories” video series.

It’s not all fun and games

Personality doesn’t have to be all about fun, holiday costumes or flying pigs. For many brands, fun would be an inappropriate trait – but that doesn’t mean you can’t display a personality.

Perhaps you are a not‐for‐profit organization that provides assistance to those in need in your community. Fun may not fit into your brand, but passion likely will. You can show that passion by using your “About Us” page or section to detail the impact your organization has had, profile the lives it has touched and convey the drive that you have to continue to do more.

Instead of simple facts and figures, personality will provide a well‐rounded, distinctive look at who your company or organization really is. That will be what sets you apart from your online competitors and their typical, boring “About Us” pages.

The more the merrier: Adding team bios

If adding unique personality to your company’s “About Us” page can help differentiate your organization, then adding individual bio pages for your employees can take this to the next level.

Granted, this approach is not a fit for everyone. A massive organization with thousands of employees obviously cannot have a page on their website for every individual. In these cases, the bio pages may be limited to board members or senior-level executives. For smaller organizations, however, it is certainly possible to feature each team member individually, and there is real benefit in doing so.

About a year ago, my company redesigned our website. During this process, we made the decision to include a section for “Our People” and give every employee a bio page of their own. We also decided to allow the unique personalities of those individual employees to shine through on their pages. Rather than using the professional headshots you would find on LinkedIn or in press releases, we encouraged our employees to submit photos of themselves that showed them outside the office environment. We received snaps of our team members atop mountains and glaciers, competing in races of one kind or another, enjoying vacations, feeding animals or just being silly and having fun. Taken as a whole, the photos show the variety of personalities and passions that make up our team.

For the bios, we included a short professional history, but we also asked our staff to share their hobbies, talents and an interesting or unusual story about themselves. Like the photos that accompany these bios, the stories and profiles we created reveal an incredible sense of diversity amongst our team.

What our customers are saying

Adding these individual bio pages on our website was a leap of faith for us. We were unsure how our clients and prospective clients would respond to this type of content. However, I am happy to report that our fears were unfounded, as the response has been overwhelmingly positive.

A number of our existing clients have remarked how they enjoy being able to see a picture of a team member before they are scheduled to speak or meet with that person. They also like to know a little something about them outside of their professional work. In more than one case, a customer and one of our team members have discovered shared hobbies or interests thanks to that team member’s bio page. This common interest has allowed them to engage in discussion and begin to foster a relationship that extends beyond the work they are paying us to do for them.

In terms of prospective clients, the feedback has been positive as well. In fact, we recently closed a deal where the client told us they hired us because of our bio pages. That client was wary about hiring a technology firm, fearing that we would only speak in techno‐babble and industry jargon and be on a different wavelength than their company. Seeing our interests outside the office, they immediately felt reassured that they could relate to us – a feeling they didn’t get when they looked at the websites of our competitors.

That’s a big win for personality if you ask me!

The argument against

The argument that I hear most frequently against adding personality to company or team bios is that it may turn some customers off and drive them away from your business. We worried about this ourselves when we decided to add the individual bio pages to our site.

It is true that a unique personality could drive some potential business away. But the better question is: should you really care? If you present your company’s true personality on your website, and that personality turns someone away, would you really have wanted to do business with them in the first place?

Yes, presenting a personality that is more than a safe buttoned-up suit-and-tie approach may turn some business away, but the reverse also holds true. The personality you reveal may very well be the deciding factor that sets your company apart in a  sea of sameness and actually attracts clients that may otherwise have passed you over – exactly as it did in the example I cited above. Had we not put our personality out there, we would not have won that business.

Finding the right fit

No one wants to turn business away, but the reality is that not every potential client will be compatible with the way you operate. Finding the right fit for your company is how you can achieve success in both the short and long term – because even if you do initially win over a company that isn’t truly a good fit for you, they are unlikely to stick around for long.

Finding the right fit allows you to build a relationship that may start with one job but grows stronger and deeper over time to create long‐term engagements and partnerships that can help drive success long after that first project becomes a distant memory. One of the ways to find this right fit is to always remain true to who your company is and not be afraid to let your personality shine through for all the world to see.

You’re not done yet

Finding ways to take “About Us” content from the typical company facts and figures to something that will differentiate your company is just one example of how rethinking content can make your website a more powerful conversion engine. Subsequent entries in this series will explore other common elements of website content that can be improved to bring more value to your visitors and greater returns for your business.

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