Management 2.0: How to Use Social Media to Boost Productivity

Social media: it’s not just for marketing anymore

Usually, when companies talk social media, the discussion revolves around how these networks can be used to strengthen connections and facilitate communication between their brand and their customers. However, what most companies almost never consider is how social media platforms can also be used internally to strengthen connections and facilitate communication between management and employees. In fact, more often than not, the use of social media in the workplace is a hot-button topic for managers who fear the specter of distraction and idleness. So is it really possible that social media – with its reputation as the ultimate time-waster – can actually promote productivity? Let’s take a look:

Facebook

As a manager, when you think of employees using Facebook at work, you probably imagine cubicles filled with people frittering away valuable company time posting status updates, commenting on friends’ photos and playing games like Farmville. But have you considered how you could use your employees’ affinity for Facebook to your advantage to foster better internal communication? By using the “Secret Group” setting, you can create a group that is visible only to its members. This option – along with the new Group Chat feature that allows multiple people to participate in a topic thread – make Facebook a great tool for far-flung teams to use for collaboration and brainstorming.

Twitter

In the world of social media, Twitter has perhaps the worst reputation as a forum for the inane. However, it’s also an invaluable weapon in the competitive arena. Never before has it been easier to keep tabs on your competitors, your customers and the trends that are shaping your industry and business today. Following the right companies, people and media outlets creates an infinite stream of information to cull for ideas and inspiration. Encourage your employees to keep their radar up and to share interesting finds with one another, and you may just find that the seeds of your Next Big Thing spring from Twitter. In addition, consider setting up a private Twitter account for your company, selecting the “protect my tweets” option to limit the visibility of your tweets only to those you allow to follow the account (i.e., your employees). Suddenly Twitter becomes a very useful tool for broadcasting company-wide updates and announcements – particularly if you’re managing a virtual workforce whose members are scattered across a number of different physical locations.

Google+

While brand pages for Google+ have yet to be unleashed, the ability to use the platform as an internal communication tool is already here. Specifically, the Hangout feature offers a free and easy-to-use group video chat platform. From remote presentations to meetings between colleagues who are traveling to impromptu discussions – there are a myriad of potential uses for Hangouts. And since Google+ is built into the Google suite of products, it won’t be a hard sell to your employees, since chances are good that they’re already using a number of other tools like Gmail, Docs and Reader.

New tools for a new workforce

As clichéd as the saying may be, when it comes to social media and productivity, it’s time to start thinking outside the box. These are tools to be embraced, not feared. Social media networks are where people live online today. Your employees use social media; they like and are familiar with its platforms and their conventions. So if you’re looking for new tools to promote productivity, improve communication and foster innovation among the members of your team, why not start with the ones that are already an integral part of their lives? Still not sold? Just remember this: at one point email was considered a waste of company time and money…and we all know how that turned out.

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The Four Motivations to Follow

In the fray of social media, the success of your efforts depends on the strength of your online community. But how do you build your following?

It all comes down to basic human psychology. There are four – and only four – reasons that someone would decide to follow you.

1. They want to define themselves by you.

This is a purely selfish motivation. These people aren’t doing anything for you. They simply want to use you and your brand as a badge to define themselves to their friends, family and other connections.

If I “like” The Office on Facebook, in all likelihood, that’s probably where my engagement ends. I’ve raised a flag. I’ve staked my ground in the camp of people who enjoy The Office.

Do I want to hear from The Office all the time? Do they have anything to offer me in return? Not likely. I’m just participating in the culture of the Web, taking ownership of something I find funny, entertaining and relatable and making it part of my identity through the act of sharing it with my social network.

2. They’re in it for the perks.

These people choose to follow you because you’ve promised them something in return for inviting you into their network.

For example, you might hold a special “Facebook Fan Appreciation Day” when customers who show that they “like” your page get 20 percent off their purchase.

These kinds of fans also love to participate in viral campaigns on Twitter. Offer them free coffee for a week if they can get 100 people to retweet their message with the hashtag “#MochaJoe,” and watch them spring into action.

However, these fans can be a double-edged sword. While they are probably the easiest to win, they can also be the hardest to keep. As much as they might want that free coffee or 20 percent discount, they don’t want to be inundated with a constant deluge of marketing. Their memory of your fun freebie will fade quickly, and takes only the click of a mouse for them to hide you from their feed or to unfollow you once they’ve taken advantage of your initial offer.

To avoid this fate, you must make the most of the opportunity you have as a presence in their feed to build a stronger foundation of trust and permission. Be prepared to follow up your first enticing offer with other meaningful content that they will find useful, interesting or amusing in order to ensure that you remain welcome in their daily social stream.

3. They want to hear what you have to say.

These people have a genuine interest in your message. Your tweets and updates aren’t just unwanted noise in their feed because they value the ideas and information you broadcast.
Of course, this type of following starts with you, not them. Before you can attract these fans, you must build a reputation for consistently delivering great content, whether that takes the form of helpful tips, interesting news, inspiring ideas or even just a reliable daily dose of humor.

Martha Stewart has over two million Twitter followers. These people eagerly anticipate what the queen of “Good Things” will share next, whether it’s photos from her latest adventure abroad, a behind-the-scenes peek at her life on the farm or even a recipe condensed into 140 characters.

4. They support what you stand for.

These people are ready to carry the torch for your cause. Their affinity runs much deeper than just a vote of popularity or an interest in what you’re doing and saying day in and day out on Facebook. They’re publicly proclaiming their membership in your tribe because your core values align with theirs.

Generally, the only entities that can tap into this motivation are nonprofits, ideological movements and individuals who are fighting for the greater good.

If you exist as a company in the for-profit world, it’s almost impossible to inspire this type of following. After all, no one supports Target, BMW or Coca-Cola as a matter of principle. But if your organization is out to change the world, there’s much to be gained from tapping into the passion of a tribe of true believers.

A final word of caution: Just because these four motivations seem simple and straightforward, conquering them is no easy task. In all likelihood, only one or two of these will apply to you. If you can tap into three, you’re a social media superstar. And only the rarest of exceptions can boast a following that spans all four categories.

Whether you are seeking to grow your online community at the local, regional or national level, the key is identifying where your greatest potential lies to harness the motivation that drives your tribe and adding fuel to this fire by building trust, providing value and delivering great content in order to persuade them to jump on your bandwagon.

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