Get it Write: How to Use White Papers to Establish Your Expertise

Growing a business in today’s marketplace begins and ends with building trust with your customers.

There’s no more direct route to earning that trust than by demonstrating your expertise in your field. If you can convince a prospective customer that you not only understand their needs and problems but know exactly what’s required to solve them, then it’s hardly a big leap for them to believe that you’re the best one for the job.

White papers are a marketing tactic that provides a proving ground for your expertise. By conveying objective information, thorough analysis and useful insights, a white paper is an effective strategy for cementing your customers’ confidence and trust in the products or services you offer.

Here’s what you need to know to create a successful white paper that will help you capture and convert more customers:

What is a white paper, exactly, and how is it different from a blog article?

A white paper is an in-depth report on a specific topic. White papers differ from blog posts in tone, scope, length and audience.

Unlike blog articles, white papers are not designed for the casual reader but for one who is seeking comprehensive information in order to help them achieve a specific objective or make an important purchasing decision. Also, while blog posts are conversational in tone and based largely in opinion, white papers should be formal and fact based.

There is no set length that your white paper must be to qualify. Depending on the topic, a well-written, well-supported four-page document can be sufficient to get the job done; likewise, an exhaustive 10-page report is sometimes what’s needed to give the reader the depth of information they desire. The key is to be objective and thorough.

Target audience

Before you begin, you must define who it is that you desire to reach based on your business growth goals. This is key to determining both the topic you should cover and the approach you should take in doing so.

For your white paper to be successful, you need to make sure that it addresses a need or issue that is common among this audience and that it provides answers and insights in language and on a level they will find relatable.

For example, a white paper on social media aimed at reaching C-suite-level marketing executives would be much different than one on the same subject targeted to entrepreneurs who are launching a new business.

Content and voice

Your white paper must maintain a sense of objectivity. This is the time to persuade through logic, not emotion.

If a reader feels manipulated, then they will view your report with suspicion, and you will lose credibility by association – the exact opposite of the outcome you desire.

Establish a strong sense of credibility by covering all aspects of your chosen subject – both positive and negative. You may even go so far as to compare and contrast your product with others.

Remember to do your homework. Unlike a blog post that represents your own point of view, a good white paper should incorporate research from other respected sources to substantiate your points. Your job is to pull together the existing data and information on your subject, offer thoughtful analysis and provide your own unique insights.

Don’t be afraid to share the types of insider information you’d normally reserve for paying clients. Doing so will only whet your reader’s appetite to seek out more of your expertise.

Make sure you conclude with a call to action. Don’t go straight for the kill with a pitch like “For more information, call our sales department.” Instead, provide options that allow your reader to further their engagement with your brand, whether that’s by subscribing to your blog or e-newsletter, passing your white paper along to their friends and colleagues via social media networks or downloading other white papers on related topics.

Design

Keep in mind: it’s a white paper, not a bland paper. Just because it’s factual and objective in nature doesn’t mean that you shouldn’t take care to ensure that the information is presented in a visually appealing manner that is a good representation of your brand.

Use charts, graphs and images wherever possible to illustrate your point. And make sure that your choice of typography and colors makes it easy to read, whether on screen or in hard copy form.

Marketing

Your job doesn’t end when you put the final touches on your white paper. After all, it can’t help you get customers if customers don’t know where to find it.

For your white paper to be read, you need to market it well and to the right audience. Promoting your white paper includes everything from having the right title to employing effective distribution methods.

Your white paper is more likely to be read if it is clearly labeled with a strong title. The title of your white paper must be focused and ultra-specific. It should be as concise as possible while communicating to the reader exactly what they can expect to learn from it.

When it comes to spreading the word about your white paper, there are many avenues you can take.

Include links to your white paper in your company’s e-newsletter. When you do so, boost your chances of a click-through by linking directly to a specific section of the white paper that’s most relevant to the content of your newsletter. Instant gratification works in your favor here.

Don’t forget to spread the word about your white paper to your fans and followers on Facebook, LinkedIn and Twitter, using Twitter’s hashtag function to target users searching for a specific topic. Discussion boards focused on topics pertaining to your subject matter are another outlet where you can promote your white paper. You can also use pay-per-click advertising to put your white paper in front of people who are actively searching online for information about your topic.

If you have more than one white paper, make sure to provide responders with the opportunity to download other white papers that might interest them. Also, create a dedicated resource center on your own website where all of your white papers can live.

When in doubt, send it out. Direct mail marketing is not dead, so use email or mail to put your white paper in the hands of your target audience. And don’t be afraid to hit up the same list more than once. On the second pass, you might catch the eye of a reader who either overlooked your offer the first time or might not have been ready to act on it previously.

See your expertise transformed into leads

A good white paper does require a significant amount of time and effort to develop; however, the potential for return on your investment is great.

According to a survey published in October 2011 by Eccolo Media, technology buyers regard white papers as the most influential type of marketing collateral, with 65 percent citing white papers as “very” or “extremely influential” when making a purchasing decision.

If you select a topic that’s important to your target audience, provide them with information that’s truly valuable and useful and market your white paper effectively, you’ll have successfully built a powerful lead-generating engine, as more and more prospective new customers discover who you are and the wealth of expertise you have to offer.

Mythbusting Google’s “Mobilegeddon"

Back in December, we published an article called “Another Google Game-Changer: How Going Mobile Friendly Will Boost Your Search Visibility” that addressed the new “mobile friendly” designation that the search engine was adding to websites that had been optimized for mobile devices.

At the time, Google said that they saw “these labels as a first step in helping mobile users to have a better mobile web experience.” They went on to say, “we are also experimenting with using the mobile-friendly criteria as a ranking signal.” Many people speculated that it would only be a matter of time before Google started rewarding sites that were mobile friendly, and thereby penalizing those that were not. That day has come.

In a recent announcement, Google clarified their intentions for this mobile friendly label, stating that “starting April 21, we will be expanding our use of mobile-friendliness as a ranking signal. This change will affect mobile searches in all languages worldwide and will have a significant impact in our search results.”

If your site is not mobile friendly, Google has been quite clear in the fact that that site will no longer be given the same consideration that sites that are responsive and mobile friendly will be given. If you haven’t yet made multi-device support a priority on your website, now is the time to do so!

In prestigious company

Creating mobile friendly websites that are built with a responsive approach is not a new idea. The article that introduced this term to the industry was published in 2010 and it has been a best practice for years with Google recommending it as their preferred solution for multi-device support for quite some time. Still, even though responsive web design has been an important part of the Web industry for a while, there are many companies that have not yet implemented these best practices on their own site. If you are one of the companies that has thus far eschewed this approach to multi-device support, rest assured that you are in prestigious company.

A recent article by TechCrunch found that 44% of websites for Fortune 500 companies failed when using the Google PageSpeed Insights API. This tool shows if a site is, indeed, mobile friendly. The findings of this report show that the failure to go responsive is not always due to financial reasons. The prestigious companies on the Fortune 500 list can certainly afford to redesign their websites to add a mobile-friendly experience. So why haven’t they done so then? Oftentimes, when a company fails to go responsive and create a site with an optimized experience for all screens and devices, it is because they do not fully understand the importance or benefits of doing so.

Mobile expectations

Google’s changes to their algorithm show that they expect more from websites and the experience they deliver to mobile devices. This makes sense, because web users as a whole have begun to expect more from mobile websites.

A short time ago, Google conducted a survey of website users and their opinions on the mobile web experience. They found that “72 percent of mobile users say it’s important to them that websites are mobile-friendly, yet 96 percent have visited a site that doesn’t work well on their device.”

The survey, and resulting report, went on to state that “users are five times more likely to abandon the task they are trying to complete if the site isn’t optimized for mobile use, with 79 percent saying they will go back to search and try to find another site to meet their needs.”

As these numbers show, the expectations for mobile websites are rising and the patience to deal with non-mobile friendly sites is greatly diminishing. Because of this, the “do nothing” approach to multi-device support is simply no longer an option.

The “do nothing” approach

The “do nothing” approach to mobile web support is pretty easy to accomplish, because, as the name suggests, you do nothing to your website and allow a layout that was intended for large screen, desktop monitors to display on all devices and screen sizes – mobile included. Before the rise in popularity of mobile devices, this is how all websites were built. As such, when people first began using those mobile devices to access websites, they accepted the fact that sites were difficult to use on those devices. They had to “pinch and zoom” to read content or tap links that were meant to be clicked with a mouse, not touched with a finger. Once responsive design took hold, however, and as more and more sites integrated this approach and improved their mobile experience, expectations from customers were raised.

In short order, the “do nothing” approach went from an unfortunate, yet acceptable, solution to a sign that your site was behind the times. Now, with Google’s changes to their search algorithm and their clear stance that the “do nothing” approach is no longer acceptable, this approach will not only show you are behind, it will also hurt your site’s overall SEO. If you have not yet made your site mobile friendly, and you are not planning to do so now, expect that your site will fall further and further behind the times and lower and lower in Google’s search engine rankings.

The case for mobile-friendly

Google’s algorithm changes are the final piece that many companies may have needed to finally take the steps to make their site mobile friendly – but maintaining quality rankings is not the only reason to use this approach. There are a number of benefits to going responsive on your website, including:

Customer service – since customers expect a website that works well on all devices, from desktops to tablets to phones and beyond, by delivering a quality experience on all these devices, you present a better overall customer service experience

Business development / customer retention – as the Google report shows, customers who visit a site on a mobile device and find it not optimized for that device are likely to leave the site and seek out an alternative for the products or services the need. This is lost business for you! A site that works well on all devices ensures that the traffic you get is the traffic you keep!

Content consistency – with a responsive website, you have 1 website to maintain and manage, as opposed to separate sites for mobile versus desktop users. That one site will dynamically reflow its layout based on a user’s screen size. This means that while the look of the site may adjust for different users, the content will remain the same, ensuring that the right message is always delivered regardless of the device being used to access the website

Take the leap.

Expect search engine rankings to change dramatically after April 21st as Google begins using mobile friendless as ranking criteria. If you are not ready for this change, speak to your web or marketing team immediately and get the ball rolling on plans that will bring mobile support to your website and have your business ready for the increasing mobile-centric future of the Web.