Six Lessons from the Retail Sales Floor for Delivering Superior Customer Service

Take a moment to reflect on the last time you visited one of your favorite retailers. Did you encounter a friendly, outgoing salesperson? Did he or she help you find exactly what you were looking for by taking the time to get to know you and really understand your needs? If you answered yes to those questions, then you were on the receiving end of excellent customer service. Notice that I didn't ask if you found a good bargain or if you had the chance to negotiate a more favorable price. Providing good customer service means making an authentic connection; it doesn't mean simply reaching an agreeable price, closing the sale and saying goodbye. As one charged with growing and marketing your business, it's your job to ensure that you and every single person you put on the front lines bring authenticity and enthusiasm to every interaction with a customer or prospect. Whether you have a staff of five or 500, the last thing you want is a customer who feels like they and their hard-earned dollars are under-appreciated. I can’t even count the number of times I've come across a customer service rep who sounds bored and apathetic. This not only makes me want to conclude my frustrating encounter with this person as quickly as possible, but it also leaves me with a sour taste in my mouth about the company as a whole, making me highly disinclined to do business with them again in the future. And if I walk away feeling this way as a result of this rep’s apathy, inevitably there will be hundreds or even thousands of others who share my sentiment. Leave enough customers feeling alienated, and eventually you will have the undoing of even the largest, seemingly most untouchable corporation. Through their actions and their attitudes, your customer service representatives and salespeople can make or break the reputation of your brand and, by extension, the health of your bottom line. From my experience as the operations manager for a large retailer, I know first-hand what it takes to deliver world-class customer service. Here are six best practices from the retail sales floor that you can apply in your organization to ensure that every encounter between your company and your customers and clients gets five stars for satisfaction.

1. Set the tone right from the start.

Rule number one of working the sales floor is to greet your customer as soon as they walk in the door to make them feel acknowledged and to let them know that you are at the ready to serve their needs. Whether you’re meeting with your client in person or by phone or even via web conference, set a positive tone right from the start by warmly welcoming them and breaking the ice. And don’t feel compelled to get straight down to business. Beginning the conversation with a bit of casual, non-work-related talk will establish an emotional connection and let them know that you see them as a person first and customer second.

2. Establish the need.

In the store, the first question out of my mouth after greeting the customer is, "What's the occasion that brings you in?" This gives him the opportunity to tell me a little bit about himself and what he’s looking to accomplish from his visit. The same applies to your initial encounter with a new prospect. As soon as you’ve established a comfortable rapport, it’s time to start asking questions that will help you gain a better understanding of their needs and goals. And, remember, while they may have come to you seeking help with a specific problem, if you’re a savvy conversationalist, you may be able to uncover a broader concern or objective that you can partner with them to solve. That’s why it’s important to make sure you pose insightful questions that will paint the full picture of who this person is, what their experience has been to date and how you can play a role in helping them advance their goals.

3. Listen. No – really listen.

In the retail setting, one of the best things you can hope for as a salesperson is a chatty customer. The more information they volunteer, the easier it is for us to provide helpful recommendations. For example, a woman in her 20s walks through the door and mentions that she’s looking for a cocktail dress, so you offer a few nice selections that fit the bill. But after a few minutes pass and some pleasant conversation ensues, she reveals that the dress is actually for her cousin’s wedding. A mediocre salesperson says, “Oh, that’s nice!” and returns to folding shirts. But for the savvy salesperson who really hears what that customer is saying, the wheels of good service are set in motion. Because, of course, a wedding is never just a wedding. It’s merely the highlight of a full weekend of events that include at minimum a bachelorette party and a rehearsal dinner as well as perhaps a girls’ spa day and a day-after brunch. All of those occasions require a specific type of attire, which opens the door to an array of additional wardrobe needs that you might be able to help her with. And, hey – we get it. Between asking the right questions, keeping the conversation flowing and formulating your recommendations, it’s all too easy not to fully absorb everything your client is saying. But the worst possible mistake we can make as business owners, managers, marketers and salespeople is not really listening to our customers. Every word out of their mouth is a little clue – a piece of the puzzle that comes together to reveal what it is they really want. Don’t be too quick to dismiss what may seem on the surface like irrelevant details. Even if they're telling you about their children, their cat Whiskers or even their favorite Madonna song, listen and retain as much as you can. Bring along an associate, if needed. Make it their job to record everything that’s happening as it’s happening. Assimilating all of these finer points into a cohesive whole is what's going to help you establish a deeper connection with that client that will improve your chances not only of securing the sale at hand but also of cultivating a fruitful long-term, mutually beneficial partnership.

4. Be proactive but not pushy.

In a retail store, any salesperson worth their salt would never just point a customer vaguely in the direction of what they’re looking for and then leave them to their own devices to find it. Rather, they’d walk them over to the appropriate section of the store, help them pull the correct size, advise on proper fit, suggest alternative options or complementary accessories, etc. In the corporate setting, this translates to staying sharp, thinking on your feet and being a problem-solver. If you’ve covered the bases in eliciting good insights from your client – both in terms of their explicit needs and those they may not even be fully aware of themselves – now is the time for you to step up to the plate and swing for the fences. Let your expertise and your passion for what you do shine through as you offer intelligent and thoughtful recommendations, making sure always to frame your presentation directly in terms of how what you’re offering benefits your client. Put yourself on their side of the table, and let them know that you’re here as a partner in their success, not just someone looking to seal the deal. And on that note, every good salesperson knows how to read the room. If your client shows signs of being uncomfortable or overwhelmed, slow down and back up. You never want them to feel as though you are forcing something on them that they don’t want or need. The cliché of the pushy salesperson is a cliché for a reason.

5. Make the sale that makes sense.

Is there anything worse than walking down a mall corridor and being assaulted from every angle by the employees of those stand-alone kiosks who are trying to lure you over to see their wares? If you were interested in their products, you’d make a point to visit them of your own volition, right? Also, what’s with the aggressive heckling? Has that ever really worked? By contrast, when a customer comes into our store, we make recommendations based on what makes sense for their lifestyle and their needs, not what will fulfill our sales quota for the day. Many of them actually thank us for taking the time to show them products that are genuinely a good fit. When you present your client with a service or product that clearly clicks with them, they'll give you as much time as you need to explain the benefits. Better yet, if you can catch them by surprise with an unexpectedly innovative solution to their needs, they’ll be grateful for your insight and excited to move forward. Worst-case scenario? They’ll say no in the moment, but even then, if you’ve done the job well, given time to reflect and reconsider, they might ring you up again in the future. A word of caution, while you want to hear the cash register ring as much and as often as possible (or to see the signature on the dotted line, as it were), selling your products or services to a customer when you know they’re not actually a good fit for their specific needs is like playing Russian roulette. If the product isn’t really the right solution, your customer is going to be unhappy, and they’re going to point the finger at you. They’ll either assume that your product is subpar or, far worse, that your company is dishonest in its claims. That is one sale that will end up costing your company and your brand’s reputation dearly, as they complain vociferously to anyone who will listen.

6. Commit beyond the sale.

I'm not asking that you wine and dine your client every Friday night, unless you actually want to – in which case, I’m not hating. What I am asking, however, is that you dedicate yourself to ensuring their satisfaction. A smart salesperson recognizes that there’s no such thing as “closing.” After all, when a customer makes the choice to do business with you, you’re not closing anything. You’re only beginning the process of cultivating a relationship with someone whom you hope will be a lifelong client. For example, in my line of business I frequently work with clients who spend upwards of $1,000 or more with the company, and they sign contracts that span six months or longer. When someone is spending that kind of money and time with me, I want to make sure they feel comfortable and informed at every step along the way until our obligation has been fulfilled to their greatest satisfaction. Think of every interaction you have as an opportunity to cement your customer’s continued loyalty. Pay attention, nurture the relationship and earn the right to continue serving that customer’s needs. Don’t simply meet their expectations; exceed them at every turn.

Are you sold yet?

So as you can see, whether it’s on the retail sales floor or in a corporate boardroom, the basic principles of superior customer service are universal. By translating these six best practices to the specific products or services that your company offers, you’ll inevitably reap the benefits of customer relationships that are defined by authenticity, enthusiasm and a deep level of engagement. After all, traditional word-of-mouth isn't dead; today’s savvy customers just demand that you work a lot harder to earn it.

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Tune in to Everything

The greatest foe a writer must face isn’t actually writer’s block; it’s a much more nefarious enemy: “rut syndrome.” Every brand has its own voice, and every project has its own tone. But after you’ve thrown a few thousand words at something, it gets harder and harder to write anything original while staying within these established parameters.

Familiar phrases start to reappear with increasing regularity, and you may find yourself unopposed to using them again. “Tried and true” becomes “tired and clichéd.” Buzzwords turn into buzzkill. The walls of your rut begin to close in on you, and you get the feeling that your best work might lie behind you, at least in this particular field.

So how can you claw your way out of this rut while staying in your groove? By looking outward rather than trying to dig deeper into yourself. And by “outward,” I don’t mean industry blogs or field-related resources. Sure it’s important to stay informed, but often the fresh perspective that fuels a new direction in your writing will come from unexpected directions. The key is to turn your attention toward those unlikely sources – and let the creativity flow.

Living on “high-receive”

One of the creative sparks for this very article has been bouncing around in my head for a couple of years now. It’s an off-the-cuff bit of writing that appeared on the Facebook page of Fame Foundry’s chief architect, Kenneth Vuncannon. The title alone speaks volumes about why I enjoy working with Ken: “On creative design (and in stern defense of all creative people)”.

In this piece, Ken wrote, “Not even designers know where all the inspiration comes from, but they are the ones who sacrifice normal life and choose to live constantly on high-receive, subjecting their brains to everything in this world in the name of creativity.”

That bit about high-receive struck me at the time, and it remains with me still, informing my work process day in and day out. And here I was just casually spending five minutes on Ken’s page, looking at pictures and catching up – probably drawn to his profile by some quip that made me laugh.

Ken’s brief paragraph in praise of designers – “they are the ones” who draw inspiration from “everything in this world” – also serves as a great piece of advice for anyone wishing to challenge their own creativity: look outside yourself. Look everywhere, all the time. Be ready for that happy coincidence. Train your mind to make connections that can grow into your next great work.

The more you think like this, the more your ideas will begin to flow from moments that might otherwise slip by as ephemeral instances of random beauty or humor. And the greater the chance that something original can find its way into one of those dry assignments that threatens to drag you down into the rut.

Here are a few examples from my own efforts to stay tuned in to the greatness around us:

Crazy people

Here’s a piece that has stuck with me for some 20 years. I was at my grandmother’s for the weekend with the rest of my family, home from college, sometime in the early nineties. Grandma Whipkey’s was a fine place to visit, overflowing as it was with homemade cookies and cable TV – HBO to be specific. We were flipping through channels when I stopped for a few minutes on something called “Crazy People,” a movie starring Dudley Moore and Paul Reiser as advertising pitch men.

I hadn’t heard of the movie and had no interest in the premise. But the part that happened to be showing was Dudley Moore’s pitch for Volvo. The tag? “Volvo: Boxy but good.”

As a college kid only just discovering the verbal agility and wit of Monty Python, this bit struck me as funny. All these years later, I think of this clip often. There’s a bit right after it as well where Moore argues that he and his fellow execs should “level with the people.” Reiser’s reply is, “We’re in advertising. We can’t do that.”

It’s a sharp piece of satirical writing – one that serves as a great reminder that marketers can – and should – tell the truth.

A reverent – and irreverent – obituary

Here’s an opening line that has never before been used in an obituary: "If you're about to throw away an old pair of pantyhose, stop."

You read that right. But such a goofy first line couldn’t possibly be part of a well-written obituary, could it? Surely this is a misguided attempt at humor that falls as flat as a vulgar joke in church.

Wrong. This one, written by the family of Mary Agnes Mullaney, a Milwaukee native who recently passed away at 85, hits it out of the park. There isn’t a hint of typical dry obit tone, but the piece overflows with joy, grief, dignity and every other emotion that naturally occurs when a well-loved person passes away.

Take this passage, which recounts lessons to live by, as demonstrated by Mary the gentle firecracker:

“Go to a nursing home and kiss everyone. When you learn someone's name, share their patron saint's story and their feast day, so they can celebrate. Invite new friends to Thanksgiving dinner. If they are from another country and you have trouble understanding them, learn to ‘listen with an accent.’

Never say mean things about anybody; they are ‘poor souls to pray for.’

Put picky-eating children in the box at the bottom of the laundry chute, tell them they are hungry lions in a cage, and feed them veggies through the slats.”

The purpose of an obituary is to announce someone’s death and convey a few carefully culled facts about the life that was lived. This piece turns the conventions of this medium upside-down and, in doing so, transforms it into something every obituary should be: a very human, deeply powerful ode to grief and celebration.

This one inspires me to look again at any dry or unwelcome writing task set before me. There is always a new and different way to approach any assignment, no matter how seemingly routine.

Kids run roughshod through ruts

If you want a prime example of setting your brain to “high-receive,” my sincere hope is that there are children in your life. My wife and I have four kids, ages two, five, seven and nine. I call them the Popcorn Gang – they’re packed with energy and exploding all over the place with creativity (among other things).

One of my favorite bedtime storytelling techniques is to turn them loose on a basic comic book plot and let them fill in the fun bits. They are the crusaders for justice, and they choose their powers. My main responsibility is voicing a made-up villain (Rovoltin’ Molten is a favorite; he controls lava and maintains a sinister lair deep in a volcano) and subjecting the baddie and his minions to my kids’ incredible feats of bravery and might. My evil mastermind will try to take over the world; this much is certain. But make no mistake, he will be utterly defeated by the end of the tale.

It’s always a big gulp from the fire hose of originality. If I didn’t set limits on the numbers of powers, talking animal sidekicks and tricked out vehicles, the stories would last until dawn. One example among hundreds: I’ve never heard of a superhero who shot blue popcorn from his knuckles before, but darned if young Captain Abel didn’t thwart a whole battalion of lava soldiers with this devastating ability. They’ve come up with enough plots and powers over the years to populate a whole new superuniverse.

My daughter Evangeline, our youngest, will be three in a couple months. The other day she had this revelation for my wife while they cuddled up and looked out the window at a gorgeous late summer day:

“Mommy, you are the flower and I am the green grass. Cole is the raincloud and Abel is the raincloud and Gibson is the raincloud and Daddy is the sun. Grandpa is the blue sky and Grandma is the green grass with me.”

So yeah, that’s unquestionably my favorite thing of the week. I was amused to note that her brothers are the rainclouds, while bursting with joy over my status as the sun (all the while realizing that I’ll undoubtedly take a turn as a raincloud in 10 years or so).

Later on, because I spend a lot of time each day in the marketing world, I thought about what a great moment it would make in a campaign. Not a cynical moment designed to manipulate emotions. Not a too-cute, overdone moment that feels like neon unicorns prancing on cotton candy clouds. But a light, authentic moment that could find a natural fit with any number of family-oriented brands. I may never wind up using it, but into the hopper it goes.

Kids are at the heart of so many memorable ads, from Volkswagen’s Darth Vader Kid to AT&T’s recent series of ad-libbed interviews. And it’s not hard to understand why: Kids don’t know from ruts. You want a fresh perspective on something? Run it by a human under 10.

Storing up genius

Staying open to unlikely sources of inspiration doesn’t always come naturally, but there’s no reason why creativity and structure can’t go hand in hand.

Keep a file of intriguing items you run across. Bookmark video clips, images or articles that strike your fancy. If you have kids, pets or friends who do things that make you shake your head for any number of reasons, by all means fill a notebook with their quotes and stories.

By the way, if you don’t end up using anything in some capacity (you will, but let’s say you don’t), there is still a tremendous benefit to be found in a life spent deliberately looking outward in pursuit of the good stuff. In the end, it’s not just about helping yourself create better work and serve your clients better. That is simply an inevitable benefit to the habit of tuning into greatness. But you can be sure that as you expand your horizons, your work will be distinguished not by its similarity to other campaigns or articles in the same field but by the part that stands out as original. Your fresh voice and your sideways angle are what will set your writing apart and keep your creativity flying high, safe from the depths of the dreaded rut syndrome.

So here’s to all those disparate bits of stimulation that will make your work better, stronger and more inventive. Stay tuned – to everything – and be inspired.