Management 2.0: How to Use Social Media to Boost Productivity

Social media: it’s not just for marketing anymore

Usually, when companies talk social media, the discussion revolves around how these networks can be used to strengthen connections and facilitate communication between their brand and their customers. However, what most companies almost never consider is how social media platforms can also be used internally to strengthen connections and facilitate communication between management and employees. In fact, more often than not, the use of social media in the workplace is a hot-button topic for managers who fear the specter of distraction and idleness. So is it really possible that social media – with its reputation as the ultimate time-waster – can actually promote productivity? Let’s take a look:

Facebook

As a manager, when you think of employees using Facebook at work, you probably imagine cubicles filled with people frittering away valuable company time posting status updates, commenting on friends’ photos and playing games like Farmville. But have you considered how you could use your employees’ affinity for Facebook to your advantage to foster better internal communication? By using the “Secret Group” setting, you can create a group that is visible only to its members. This option – along with the new Group Chat feature that allows multiple people to participate in a topic thread – make Facebook a great tool for far-flung teams to use for collaboration and brainstorming.

Twitter

In the world of social media, Twitter has perhaps the worst reputation as a forum for the inane. However, it’s also an invaluable weapon in the competitive arena. Never before has it been easier to keep tabs on your competitors, your customers and the trends that are shaping your industry and business today. Following the right companies, people and media outlets creates an infinite stream of information to cull for ideas and inspiration. Encourage your employees to keep their radar up and to share interesting finds with one another, and you may just find that the seeds of your Next Big Thing spring from Twitter. In addition, consider setting up a private Twitter account for your company, selecting the “protect my tweets” option to limit the visibility of your tweets only to those you allow to follow the account (i.e., your employees). Suddenly Twitter becomes a very useful tool for broadcasting company-wide updates and announcements – particularly if you’re managing a virtual workforce whose members are scattered across a number of different physical locations.

Google+

While brand pages for Google+ have yet to be unleashed, the ability to use the platform as an internal communication tool is already here. Specifically, the Hangout feature offers a free and easy-to-use group video chat platform. From remote presentations to meetings between colleagues who are traveling to impromptu discussions – there are a myriad of potential uses for Hangouts. And since Google+ is built into the Google suite of products, it won’t be a hard sell to your employees, since chances are good that they’re already using a number of other tools like Gmail, Docs and Reader.

New tools for a new workforce

As clichéd as the saying may be, when it comes to social media and productivity, it’s time to start thinking outside the box. These are tools to be embraced, not feared. Social media networks are where people live online today. Your employees use social media; they like and are familiar with its platforms and their conventions. So if you’re looking for new tools to promote productivity, improve communication and foster innovation among the members of your team, why not start with the ones that are already an integral part of their lives? Still not sold? Just remember this: at one point email was considered a waste of company time and money…and we all know how that turned out.

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Death by Liking

What if you create a good product that everyone likes? What if you keep feeding the demand by making more and more of that product? What if you maintain this endless rinse-and-repeat cycle with what you know works? What if you never stray from the safety of the familiar? How could you not be successful?

Blockbuster brands

Simple math will tell you that you will be successful for awhile – years, even – if enough people like your brand. Therein lies the problem: people like your brand. They choose your product when it's convenient for them. They tolerate it in the absence of a more appealing option. But what happens when you hit a bump in the road? What happens when a new competitor arrives on the scene? What happens when they realize they can live without you? Let's ask Blockbuster, shall we? For years, it was smooth sailing for Blockbuster. At the height of their success, there was a store on practically every street corner. People went there as a course of habit. Going to Blockbuster to rent a movie became as deeply ingrained in our routines as going to the grocery store or the dry cleaner. And it was good to be Blockbuster. That is, until Netflix happened. Suddenly, the idea of driving to a store and paying $4 to rent a movie for a few days didn't seem like such a nice convenience. Driving it back to the store according to Blockbuster's timetable wasn't so tolerable. People discovered they didn't like Blockbuster quite as much as they thought they did. One by one, the once ubiquitous blue and yellow signs started disappearing. No one cheered their departure. And no one felt the sting of their absence.

Apple brands

What if you create a product that some people love? What if those people tell everyone who will listen how great your product is? What if they are willing to seek out your product even when they have to pay more or drive farther to get it? What if they still choose your brand even when someone else comes along with an alternative that is cheaper, newer and flashier? The flip side of that coin is that there will be people who hate you. They'll align themselves with other people who share their hatred. Hating you will become their rallying cry. How do you survive when you've polarized the market? Ask McDonald's. Ask Starbucks. Ask Apple. Hardly anyone is just lukewarm about their fast food preference. For everyone who must have a regular Big Mac fix, there's someone else who will gladly give you an earful about why Wendy's is a far superior choice and they'll never set foot within 100 yards of a McDonald's. You could stage a re-enactment of West Side Story with the Jets who take pride in bearing the white cup with the green seal and the Sharks who feel their own smug sense of self-satisfaction in sporting the nondescript cup from the locally owned corner coffee shop. For everyone who evangelizes for Apple, there's someone on another message board tearing them to shreds. You don't even have to be a computer geek to have a dog in this fight. There's a reason the "I'm a Mac/I'm a PC" ad campaign resonated with people on both sides of the aisle. If you're a Mac, you're a Mac through and through, and you probably own an iPhone and an iPod, too. The Apple brand is part of your identity.

Make waves or drown treading water

Doing things as they've always been done is comfortable and safe. You're not going to offend anyone. But you're not going to inspire anyone, either. Everyone who likes you one day can be gone the next. But people who love you stand by you. In every industry and in every market, there is the opportunity to be a revolutionary. You don't have to invent the next iPad. You might just develop a network of trustworthy, reliable home maintenance professionals that can be reached with one call to one phone number and dispatched to solve any problem that might arise. You might start a car-buying concierge service that saves your clients the hassle and guesswork of negotiating a car deal. You might bring an authentic 24-hour French bakery and cafe to a mid-sized southern city. Everyone who likes you one day can be gone the next. But people who love you stand by you. Give the tribe of people who share a passion for what you do something meaningful to rally around. Show them that you understand them and you care about meeting their needs. Draw a line in the sand. Demonstrate what you stand for. Be equally proud of what you are and what you are not. Be bold. Be unapologetic. Be arrogant if that's what it takes. It shows passion. It shows conviction. It's better than being imminently forgettable. Let go of the safety net of liking. Make waves of love and hate. You'll make the choice for your customers an easy one every time.

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